Employment / On-Campus Employer

On-Campus Employer Information

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The Social Security Administration (SSA) has updated procedures for issuing social security numbers to F-1 and J-1 visa students. SSA is now requiring specific details regarding the nature of the campus employment offered to international students in the form of a letter written on department letterhead. A social security number application will not be processed if it is more than 10 days in advance of the scheduled employment start date.

Guidelines and Sample Letter Format

In an effort to streamline International Student Services Office's business practices and procedures and assist campus employers with the hiring of F-1 or J-1 students, the International Student Services Office and the Tax Compliance Offices have drafted the following guidelines and a sample letter (PDF) to be used by campus employers:

  1. Draft a letter on department stationery providing the details as indicated in the sample letter:
    • Name of student
    • Student's Job Title (e.g. Clerical Assistant)
    • A brief description of student's job (e.g. answering phones, typing letters, waiting tables in the cafeteria, stocking shelves in the library, etc)
    • Start date of proposed employment & number of work hours per week (Visa students may not work more than 20 hours per week during the semester)

      *Notes: (a) International students may not work more than 20 hours per week during the semester
      (b) Start date must be in the future allowing for at least 10 business days for processing by International Office and Social Security Office.

    • Appropriate Employer Tax Identification Number (see "Note" on the bottom of the sample letter)
    • Employer Telephone Number (i.e. the immediate supervisor's or departmental office phone number)
  2. Print your letter on department letterhead and give the original copy to the student. If student is needing to apply for Social Security number, then refer student to International Office website for procedures.
  3. Send a copy of the signed letter to Greg Sweet, Tax Compliance Manager (CP-392) via intercampus mail.

Other Resources

For more information on hiring international students, refer to NAFSA: Association of International Educators' "What Employers Should Know About Hiring International Students" guide.

ISS Office Hours

Monday through Friday
8:00 a.m. - 5:00 p.m.

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