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Customized/Faculty-Led Study Abroad Programs

Essential information for planning and leading a CSUF customized/faculty-led program abroad or away.

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Program Toolkit

Do you have an exciting idea for an in-person or virtual global program (study, research, service learning, or field work)? Study Abroad and Global Engagement (SAGE) will work collaboratively with those processes and also support you in meeting CSUF and International Education and Engagement (IEE) requirements. (We recommend contacting your Chair or Dean's Office about any internal college approval and administrative processes which may also apply, in addition to the required university process coordinated by our office.)

Please find an overview and related materials below to help you get started in your program leader journey.

Application Link: Program Leader Application: Department-led and Faculty-led Programs

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Timeline

IMPORTANT DATES AND DEADLINES
Phase (See description of phases below)	Fall/Fall Break 2026	Winter 2027	Spring/Spring Break 2027	Summer 2027
Program Proposal Deadline	Nov 7, 2025	Nov 7, 2025	Nov 7, 2025	Mar 13, 2026
Program Proposal Decision Notification	Nov 21, 2025	Nov 21, 2025	Nov 21, 2025	Mar 27, 2026
Program Details Must Be Finalized	Jan 30, 2026	Jan 30, 2026	Jan 30, 2026	Apr 17, 2026
Recruitment Deadline	May 2026	May 2026	Sept 2026	Oct/Nov 2026
Pre-Departure Tasks and Preparation	Jun - Aug 2026	Jun - Dec 2026	Oct - Dec 2026	Dec 2026 - Apr 2027
Program Travel	Aug/Sept - Nov/Dec 2026	Dec 2026 - Jan 2027	Jan - Apr/May 2027	May - Aug 2027
Re-Entry	Jan - Feb 2027	Jan - Feb 2027	Jun - July 2027	Jun - Aug 2027

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Program Coordination Phases

Program Proposal Deadline

Submit your online program proposal for department approval in the CSUF Study Abroad and Global Engagement (SAGE) portal: Department-led/ Faculty-Led Program Proposal and Program Leader Registration. Late proposals will be considered for a future cycle.

Program Proposal Decision Notification

Your program proposal will be reviewed by the authorized approvers in your department (and dean's office, for faculty). Based on their recommendations, SAGE will update the status of your proposal in the SAGE portal and notify you by this date.

Program Details Must Be Finalized

Ahead of the fall semester program recruitment push, SAGE will work with program leaders and their departments to identify vendor partners, define program itinerary of activities, create and finalize the program budget, build the program brochure and application, and initiate the program agreement process by this deadline. Failure to meet this deadline may result in program cancellation*

Recruit, Recruit, Recruit!

Program leaders, whose programs meet their enrollment targets, recruit early and often- often at least 2 semesters before the program dates.

Programs that do not meet enrollment targets by the stated deadline may be cancelled, due to funding challenges.

Pre-Departure Tasks and Preparation

Program leaders and students complete required predeparture tasks and trainings. SAGE and program leaders conduct their respective pre-departure class meetings. Campus departments, and SAGE complete required tasks related to finalizing program agreements, course scheduling, student enrollment, travel authorization, vendor registration, program payments, international insurance requests... and much more.

REMEMBER TO BEGIN YOUR PROGRAM PROPOSAL FOR NEXT YEAR!

Program Travel

Enjoy leading this transformative experience with your students. CSUF and SAGE will be on hand to provide support from afar.

REMEMBER TO SUBMIT YOUR PROGRAM PROPOSAL FOR NEXT YEAR!

Re-Entry

SAGE, program leaders, and departments complete post-program tasks. Students complete SAGE Program survey. Program leaders continue planning for the next program.

REMEMBER TO SUBMIT YOUR PROGRAM PROPOSAL FOR NEXT YEAR!

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*SAGE IEE and the program leader's department/college are jointly responsible for determining and enforcing program cancellation decisions.

Helpful Planning Information

Program Leader Checklist

Use this handy tool (link coming soon) to organize and track all of your study abroad planning, recruitment, and coordination activities and tasks!

Money Matters

- Funding Resources
- Fiscal Guidance - Study Abroad Programs 6-15-2022
  - This document provides important information about how University funding may or may not be used in support of department programs.
- Instructionally Related Activities (IRA) Program
  - Learn more about how IRA funding can reduce the cost of student participation in your program. Find helpful process and application information here.
- Study Abroad Program Budget Planning Template (Coming Soon)

Administrative Support for Customized/Faculty-Led Programs (Travel and Insurance Requests, Financial and Administrative Processing)

Travel Operations
- When it’s time to submit your travel authorization request, find information about tools and services supported by CSUF Travel Operations.
College-Specific Contacts for (Concur) Travel Request Support
- Find the person in your college who is designated to support you throughout the Concur Travel request and insurance request processes.
Foreign Travel Liability Insurance
- Our partner for all things related to CSUF insurance requests.
- Stephanie Colquett
  - - Administrative Support Coordinator II
      Travel (Foreign and Domestic)/Insurance Programs
    - risk@fullerton.edu

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Application Management - Terra Dotta Training Materials

Before using Terra Dotta to access and review your program applications, you will first need staff-level access. To verify if you have the correct permissions, please contact Abigail Segura.

To jump into using Terra Dotta to monitor and process study abroad/away program applications, please click on the links below to view our training materials.

If you would like further assistance, please contact Abigail Segura or Shari Merrill.

Beginners & Refresher Training

Use the Beginners & Refresher Training PowerPoint to view the full training information and instructions.

See what students/applicants see when searching for and applying to study abroad/away programs.

Student/Applicant Experience Demo Video

Learn how to effectively monitor your program applications with our guide

How to Monitor Applications in Terra Dotta

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Customized/Faculty-Led Study Abroad Programs

Program Toolkit

Timeline

Program Coordination Phases

Helpful Planning Information

Application Management - Terra Dotta Training Materials

Questions? Ready to Plan? Meet with us!